Coordinator of Fiscal Intermediary Services

The Kelberman Center
The Kelberman Center

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Marketing & Communications

Rome, NY, USA

Posted 6+ months ago
Title

Coordinator of Fiscal Intermediary Services 

Description

The Fiscal Intermediary Coordinator is a professional position within Kelberman providing customer service to individuals with developmental disabilities and their families as a part of our Self Direction team. The person in this position works as part of a team to ensure the quality and compliance of documentation required by Medicaid and OPWDD and represents the Fiscal Intermediary at Life Plan meetings. They are also responsible for the financial oversight of individual budgets including approval of reimbursements.

ESSENTIAL RESPONSIBILITIES

Represent Kelberman as the Fiscal Intermediary at Life Plan reviews meetings for each individual on the FI’s caseload (twice annually).

Attend Support Broker trainings as offered by OPWDD and become Broker Certified.

Perform monthly financial and utilization review for individuals on assigned caseload, as well as work closely with Support Brokers to maintain and review individuals’ budgets.

Maintain individual records and data in eVero, which are required by OPWDD and Medicaid to support Medicaid/State billing (ex. NOD’s, LCEDs, etc.) including any follow up with the Care Manager as necessary to obtain documentation, or for any missing or non-compliant documentation.

Work with individuals/families/landlords to obtain updated lease agreements and W9’s for individuals with housing subsidies on the FI Coordinators caseload, as well as complete payment authorizations for recurring housing subsidy payments. Documenting monthly administrative activities in regard to housing to ensure timely payment of FI admin fee. Coordinate with individuals/families, Brokers, and paid staff/mentors to complete the Housing Subsidy Participation Agreements and Quality Assurance Checklists, to ensure compliance with OPWDD’s annual recertification requirements.

Consultants/Contracts: Review monthly utilization for Direct Provider Purchased services, work closely with Support Brokers on any over usage trends.

This position primarily works remote, but FI Coordinators must be able to provide office coverage several times monthly, as well as attend Life Plan meetings, Team meetings, other meetings in- person when necessary.

EDUCATIONAL REQUIREMENTS / QUALIFICATIONS / EXPERIENCE

Minimally preferred 2 years of experience working within Medicaid/OPWDD service system, previous experience providing documentation quality and compliance review, record keeping and administrative support, Associates/Bachelor’s Degree preferred.

Preferred experience with utilizing eVero, OPWDD CHOICES

Must have excellent communication skills-verbal and written.

Must have the ability to multi-task, prioritize, and work independently.

Basic Computer Skills (Windows, Outlook, Adobe Acrobat, Word, Excel).

Must possess the ability to make independent decisions when circumstances are warranted.

This position has regular and substantial unsupervised or unrestricted physical contact with individuals receiving services and is required by law to be fingerprinted for a criminal history record check under OPWDD (Office for People with Developmental Disabilities).

Must have a valid New York State Driver’s License.

WORK ENVIRONMENT/HAZARDS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Minimal risk of chemicals used in cleaning.

Job related tasks do not involve continuous exposure to blood, body fluids, tissue, or spills or splashes from these substances, but exposure or potential exposure may be required as a condition of employment. Employee may have exposure to unpredictable individuals and situations when working at Kelberman Center and affiliate sites.

OSHA Exposure Category II

PHYSICAL DEMANDS

Certain deadlines, projects and unanticipated developments may require work during evenings, weekends.

Ability to lift and/or assist individuals in your care and the ability to meet the physical requirements of the specific job.

Must be able remain in a stationary position for extended periods of time.

Constantly operates a computer and other office productivity machinery, such as a copy machine, scanner, computer printer, etc.

The employee frequently is required to stand, walk, sit, use hands and fingers, and is occasionally required to reach with hands and arms.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising work-flow and efficiency.

Job Type: Full-time

Pay: $18.63 - $23.29 per hour

Work Location: In person/Remote

  Position Requirements

EDUCATIONAL REQUIREMENTS/ QUALIFICATIONS/ EXPERIENCE

  • Bachelor’s Degree required
  • 1 to 3 years of experience in related field.
  • Must have proficient verbal, written and interpersonal skills.
  • Intermediate knowledge of computer programs (Including all Windows program, Outlook, Adobe Acrobat, Internet Browser, Access, Word and Excel).
  • Must be able to understand and process financial reporting.
  • Must have a valid New York State driver’s license.
  • This position has regular and substantial unsupervised or unrestricted physical contact with individuals receiving services, therefore, is required by law to be fingerprinted for a criminal history record check under OPWDD (Office for People with Developmental Disabilities).

 

REQUIRED ABILITIES

  • Must be able to maintain focus in a very busy work environment.
  • Must be able to manage time independently, adhering to all deadlines including unexpected demands for information and/or additional assignments.
  • Must have professionalism in all decision making.
  • Use of good judgment based on regulatory and quality standards is required.
  • Maintain professional boundaries and confidentiality.
  • Regularly attend scheduled shifts and meetings, being punctual.
  • When reporting for duty, meetings, or trainings be in a condition suitable for assuming responsibilities of the position.
  • Exercise tact, discretion and judgment in working with a variety of people.
  • Legible handwriting.

 

WORKING CONDITIONS / ENVIRONMENT / HAZARDS

  • Job related tasks may involve exposure to blood, body fluids, tissue or the potential for skin or mucous membrane contact from spills or splashes of these substances. May have exposure to unpredictable individuals and situations when working at The Kelberman Center.
  • Potential exposure to profanity, violent and/or offensive behaviors from clients or client family members.
  • OSHA Exposure Category 1

 

PHYSICAL AND MENTAL DEMANDS

  • The employee must have full sight and hearing with fluency in the English language. While performing the duties of this job, the employee is regularly required to talk or hear.
  • Ability to lift, carry, push, pull or otherwise move objects up to 25 pounds.
  • Ability to bend, stoop and squat.
  • Ability to grasp and reach with both hands, including simple, firm and fine manipulation.
  • Must be able to sit for long periods of time.
  • Must be able to spend extended periods of time utilizing computer.
  • Must be able to travel locally and occasionally regionally.
  • Must be able to read materials for a period of time either in writing or via electronic communications.
  • Must be able to have frequent oral communication in person and by telephone.
  • Must possess the ability to make independent decisions when circumstances are warranted.
  • Must have focused attention span and have ability to multi-task.
  • Must be able to manage and cope in sometimes stressful situations.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising work-flow and efficiency.

WORK CONTACT GROUP

All staff, individuals at sites, visitors, family members, vendors, various regulatory and professional agencies.

 

SUPERVISED BY: Coordinator of Independent Living

  Full-Time/Part-Time Full-Time   Position Fiscal Intermediary Associate   Exempt/Non-Exempt Non-Exempt   Hiring Manager(s) Kara Chmielewski, Robin Mattox   Location Rome Location   About the Organization The Kelberman Center is the leading provider of autism services for children, adults and families in the Mohawk Valley and Central New York.



We provide comprehensive programming and services for people throughout all phases of life, from early childhood through adulthood, including: Home and Community Based, Educational, Clinical, Residential and Recreation and Camp. Our goal is to meet people and families where they are in life and to support them every step of the way on their journeys navigating autism. The expert staff at The Kelberman Center empower the people we support with specialized, one-of-a-kind programs, resources, support and wrap-around services, creating a fulling, life-enriching experience for people and families.



We believe in the power of individuals, family, and community working together to maximize our collective potential.​

  EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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