The Administrative Assistant is responsible to type and maintain professional correspondence, coordinate assigned clerical staff if needed, attend committee meetings, take
and disseminate minutes, maintain filing system, generate reports and spreadsheets, process phone calls, assist in scheduling, route mail, and requisition supplies. This position will liaise and maintain strong, effective communication with internal and external members, and various departments. This role requires exceptional communication and customer service skills in a fast-paced and high energy environment.

Core Responsibilities

Type and maintain professional correspondence including letters, memos, contracts, forms, reports, logs, and charts, spreadsheets as required.
Coordinate program or department office support function; oversee work of assigned clerical staff as needed.
Coordinate meetings and trainings, including booking rooms, teleconference set up, and preparation of materials.
Attend committee meetings as requested, take and disseminate meeting minutes.
Maintain filing system, update as needed to keep current.
Process incoming telephone calls and record by date incoming mail, route, and distribute.
Research and requisition supplies and equipment, and verify delivery.
Demonstrate ability and willingness to utilize the newest technology to aid in achievement of department goals.
Ensure compliance with all pertinent government and agency regulations and operating standards.
Assist with special projects as needed.

Qualifications

High School Degree or equivalent required.
3-5 years of related experience.
Advanced Computer Skills.
Travel may be required. Must have a valid NYS Driver’s License

Benefits

Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off.

Comprehensive Health/Dental/Vision
Direct Deposit
Flexible Spending Account (FSA)
Retirement Plan 403(b)
Life Insurance
Voluntary Benefits
Employee Assistance Program (EAP)
Generous PTO Plans (Sick, Vacation and Employee Leave)
Tuition Reimbursement
Service Awards
Employee Appreciation Events
Employee Discounts
Employee Referral Bonus $1,500!

Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full job description located within the job posting. upstatecpjobs.org

To access a copy of the job description Click Here - Administrative Assistant

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