Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.

Core Job Responsibilities

Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
Type, edit, and proofread material
Perform data entry and generate reports
Audit data entry. Ensure accurate data entry of staff related data and regulatory requirements
Submit voucher forms with appropriate receipts and information for reimbursement
Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
Answer phones and screen calls. Take messages and relay information within scope of authority
Respond to routine questions and answer routine correspondence
Greet visitors; ascertains their need and provide information
Maintain calendar(s)
Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
Order and maintain office and other department supplies
Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
Perform other duties as required.

Education/Experience Requirements

REQUIRED:

HS Diploma or equivalent
3-5 years of related experience
Proficient in Microsoft Office products and software

PREFERRED:

Specialized secretarial training

Licensure/Certification Requirements

Disclaimer

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Job Details

Req Id 91617
Department REHAB ADMIN
Shift Days
Shift Hours Worked 7.50
FTE 0.9375
Work Schedule HRLY NON-UNION-8 HR
Employee Status A1 - Full-Time
Union Non-Union
Pay Range $17 - $24 Hourly

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